How to migrate from NetSuite to Ardovo
Switching from NetSuite to Ardovo is a data export, a field mapping, and a Rook-assisted rebuild, not a multi-month re-implementation. This guide walks the full path: what to export, how fields map, how to bring in accounts, contacts, and deals, and how Rook rebuilds your pipeline and automations so you are live fast.
The big difference from a normal CRM migration is the rebuild step. Instead of an admin hand-configuring stages, views, dashboards, and workflows, you describe what you want in plain language and Rook builds it. That is what turns a NetSuite migration from a quarter-long project into a job measured in days.
- 7 steps from export to go-live
- Days typical NetSuite switch, not months
- Rook rebuilds pipeline and automations
Short answer
Migrating from NetSuite to Ardovo takes most teams a few days. Export your companies, contacts, and deals, map them to Ardovo's objects, then let Rook rebuild your pipeline, views, and automations from a plain-language description. Your records and history transfer, so you go live without a long re-implementation.
Migrating from NetSuite to Ardovo, step by step
Export your data from NetSuite
In NetSuite, run saved searches for Customers, Contacts, and Opportunities and export the results to CSV, or use the CSV export on each list. Involve your NetSuite admin for the searches.
Map your fields to Ardovo
Line up your NetSuite fields with Ardovo's objects: companies, contacts, deals, and any custom fields. Ardovo accepts a CSV per object and its importer suggests matches, so you mostly confirm rather than build a mapping from scratch. Decide now which fields are worth keeping and which legacy clutter to leave behind.
Import accounts and contacts
Import companies first, then contacts, so people link to the right accounts on the way in. Ardovo dedupes on email and domain and preserves record owners, so books of business stay intact rather than collapsing into one pile.
Import deals and pipeline
Import open and recently won deals with their stage, value, close date, and owner. Map your NetSuite stages to Ardovo pipeline stages during import so every deal lands in the right column, and include closed deals so your reporting history stays intact.
Rebuild your pipeline, views, and dashboards with Rook
This is where Ardovo saves the most time. Describe your process in plain language, for example "B2B pipeline with five stages, a manager forecast view, and a dashboard for pipeline by rep", and Rook builds the pipeline, saved views, and dashboards for you. No admin, no formula fields to hand-configure.
Recreate automations and sequences
Recreate your NetSuite automations in Ardovo. Workflows and sequences do not transfer between systems, so list the active ones, then have Rook rebuild them as Ardovo workflows and sequences. Most teams take the chance to drop rules that were no longer firing.
Validate, then go live
Validate before you cut over. Spot-check record counts against NetSuite, open a sample of deals to confirm stage and value, send a test from a sequence, and confirm dashboards total correctly. When it looks right, invite the team, set Ardovo as the system of record, and archive NetSuite.
What transfers from NetSuite
Your core records and history come across. Here is what lands in Ardovo when you import cleanly:
- Accounts and companies with their fields and record owners
- Contacts with full details and email history where exported
- Deals and opportunities with stage, value, and close date
- Activity history: notes, calls, emails, and tasks
- Custom fields mapped to matching Ardovo custom fields
Common NetSuite migration gotchas
A few things trip people up moving off NetSuite. Plan for these and the switch stays smooth:
- NetSuite ties CRM records to financial records; decide which fields belong in the CRM versus staying in the ERP.
- SuiteFlow automations and scripts do not transfer; rebuild the sales-side ones in Ardovo.
- Permissions and role complexity in NetSuite do not map one to one, so plan Ardovo RBAC fresh.
How long a NetSuite migration takes
Most teams finish a NetSuite migration in a few days to about two weeks, depending on data volume, custom fields, and how many automations you rebuild. Front-office data moves in about a week; keep NetSuite for finance and let Ardovo own the revenue workflow.
Frequently asked questions
How long does it take to migrate from NetSuite to Ardovo?
Most teams go live within a few days to about two weeks. Data volume, the number of custom fields, and how many automations you rebuild set the pace. Rook doing the pipeline, view, dashboard, and workflow rebuild is what keeps a NetSuite migration in days rather than a quarter.
Will I lose my NetSuite data or history?
No. Ardovo imports your companies, contacts, deals, and the activity history you export, including closed deals so reporting stays intact. Keep your NetSuite export files as a backup, and run both systems in parallel until you have validated the data in Ardovo.
Do custom fields and automations transfer from NetSuite?
Custom fields map directly to Ardovo custom fields during import. Automations do not transfer as files between any two systems, so you list your active NetSuite workflows and Rook rebuilds them as Ardovo workflows and sequences. Most teams prune stale automations in the process.
Can Rook set up my pipeline for me?
Yes. That is the point of the rebuild step. Describe your process in plain language and Rook builds the pipeline stages, saved views, forecast, and dashboards. You confirm and adjust rather than hand-configuring an admin console.
Can I run NetSuite and Ardovo in parallel during the switch?
Yes, and you should. Import into Ardovo, validate record counts and a sample of deals, and keep NetSuite read-only until the team is confident. Once dashboards total correctly and sequences send, set Ardovo as the system of record and archive NetSuite.